38th European Workshop for Rheumatology Research

February 22 – 24, 2018
Geneva, Switzerland

Registration
 
Please click here to register to EWRR 2018


PROCEDURES
Registrations for the EWRR are only possible with a submitted abstract! Please use the same account for the abstract submission and registration.

Final registration will only be confirmed if the abstract is accepted. Should the abstract not be accepted the registration fees will be reimbursed.

Please keep in mind that registration is not the same as abstract submission. Before registering for the workshop, you must first apply by sending an abstract.

You will be notified by the EWRR Congress Secretariat by 22 December 2017 whether your abstract has been accepted for presentation - either oral or as poster presentation. Once your abstract is accepted, your registration will be confirmed.

Please register early, as this meeting becomes oversubscribed fast.

The EWRR Workshop requires the full data for each individual participant, including updated postal address and e-mail address. Incomplete registrations cannot be processed.

Confirmation of the registration will be sent only when the corresponding abstract is accepted and the payment is received.

While registering online, it is possible to create a user-account, enabling you to come back to your data to update them.

For further information regarding the registration and hotel booking, kindly contact:

EWRR 2018
c/o MCI Suisse SA

Rue du Pré-Bouvier 9
1242 Satigny, Geneva - Switzerland
Phone: +41 (0)22 33 99 580
Fax: +41 (0)22 33 99 631
Email: ewrr.reghot@mci-group.com
Web: www.mci-group.com


REGISTRATION FEES

EWRR 2018 PACKAGES Early Fee
01.12.2017
Regular Fee
02.12.2017 -
31.01.2018
Late Fee
as of
01.02.2018
2 Nights accommodationCHF 800 CHF 900 CHF 1050
3 Nights accommodationCHF 975 CHF 1075 CHF 1200
2 Nights accommodation with room sharing* CHF 580 CHF 680 CHF 800
3 Nights accommodation with room sharing* CHF 755 CHF 855 CHF 975
Local participants CHF 390 CHF 490 CHF 610
Local participants including Saturday’s Dinner CHF 490 CHF 590 CHF 710

* Please kindly note that in case you are sharing your accommodation, both of you will need to book this registration package, otherwise the hotel reservation will not be valid. The name of the person sharing the room needs to be indicated online.

The registration fees includes:
  • Access to all scientific sessions
  • Access to the poster area
  • Workshop documents
  • Lunches and coffee breaks as announced in the program
  • Hotel accommodation at the Crowne Plaza Geneva (2 or 3 nights depending on the package chosen)
  • Networking cocktails
  • Dinner on Saturday for the package including 3 nights

CONDITIONS & PAYMENT
Early registrations will be accepted until 1 December 2017, midnight CET. The reduced fees will only apply when early registration is accompanied by payment and received before 15 December 2017. If your payment is not received before the deadline, the late registration fee will be automatically charged.

Full payment should be received before the relevant deadline. To facilitate processing, participants should clearly indicate in all remittances their name, address and the purpose for which the payment is made. Either of the following means can be used for payment:

1. Credit Card
American Express, EuroCard/MasterCard and Visa cards will be accepted.
Please fill in your card number and expiration date on the registration form as indicated.

2. Bank transfer
Payable in Euros to EWRR 2018 c/o MCI Suisse SA
UBS SA - CP 2600 - 1211 Geneva 2 - Switzerland
Account N°:        240-369393.00U- Clearing 240
Swift:                  UBSWCHZH80A
IBAN :                 CH94 0024 0240 3693 9300 U
Bank Address:    UBS SA - CP 2600 - 1211 Geneva 2 - Switzerland

Please indicate “EWRR 2018 - free of charge for the receiver account”.
Copy of bank transfer should be sent together with registration form.


GROUP REGISTRATION
For group registration, a minimum of 3 participants are required. Please contact the Organizing Secretariat, MCI Suisse SA at ewrr.reghot@mci-group.com, to obtain the group registration form.

Confirmation will be sent only when the corresponding payment is received. Participants should bring their letter of confirmation to the registration desk at the Crowne Plaza (venue) when collecting their documents.


REGISTRATION MODIFICATION & CANCELLATION

Cancellation conditions
All cancellations must be sent to MCI Suisse SA in writing (fax, letter, or email). For cancellations received until Wednesday, 24 January, 2018 deposits will be refunded less 25% administrative charge. After this date, no refund will be possible.

Modification conditions
A handling fee of CHF 50 per registration will be charged for every registration modification received after Wednesday, 24 January, 2018. For a badge name change, written permission from the original participant will be required, along with full contact details of the substitution.

If a badge is lost or forgotten, an administrative fee of CHF 100 will be charged for the reprint of the badge after identity verification (passport, driving license or other recognized identification document).


HOTEL ACCOMMODATION

MCI has reserved a large number of hotel rooms at the Crowne Plaza Hotel Geneva, which are directly included in the package booked. Should you wish to add a pre or post night to your reservation, please contact us directly:

MCI Suisse SA
Rue du Pré-Bouvier 9
1242 Satigny, Geneva - Switzerland
Phone: +41 (0)22 33 99 580
Fax: +41 (0)22 33 99 631
Email: ewrr.reghot@mci-group.com
Web: www.mci-group.com


Hotel Bookings Cancellations & Modifications Conditions
Any enquiries or requests for additional information, modifications or cancellations to room reservations should be addressed to MCI in writing (fax, letter or email). Please do not contact the hotel directly.


Cancellation conditions for the Crowne Plaza Geneva
  • From confirmation to Tuesday 21 November 2017: 100% of the total amount due may be cancelled free of charge
  • From Wednesday 22 November 2017 to Wednesday 20 December 2017: 50% of the total amount due is non refundable
  • From Thursday 21 December to Thursday 18 January 2018: 80% of the total amount due is non refundable
  • From Friday 19 January 2018 to Thursday 1 February 2018: 95% of the total amount due is non refundable
  • As from Friday 2 February 2018: 100% of the total amount due is non refundable



Check-in/Check-out Time
Hotel check-in time is 15:00. If arriving after 20:00, please notify MCI Suisse SA in advance. Check-out time is until 12:00. Extra costs apply for early check-in and/or late check-out.


Group Reservations
Large group reservations (more than 3 participants) will be handled by MCI Suisse S.A. with separate contracts.
Please contact MCI Suisse S.A. at: ewrr.reghot@mci-group.com